Ultimate Guide to Export Gmail Emails to CSV Without Hassle

Written By Eva Shirley
Approved By Mithilesh Tata
Publish on July 1st, 2025
Reading Time: 4 minutes

Summary: Gmail is a prominent application/software used for communication, sharing information, and other purposes. It acts as a backbone of the digital environment. However, due to security and backup purposes, users want to save their Gmail emails in the CSV file format. In this blog, we delivered the verified and tested methods, including the manual method and a professional Gmail Backup Tool to export Gmail emails to CSV. The tool is a simple and smooth application that converts all your data into a CSV file without altering the data and maintaining the data integrity with privacy.

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Reasons to Export Emails from Gmail to CSV

Here are some common reasons why users choose to export important emails from Gmail into a CSV file:

The exportation of Gmail emails into CSV allows a safe and reliable backup.
CSV files are easy to share, view, and manage for better analysis.
The CSV file is easier to access and import into other email clients.
It allows you to better filter and archive compliances.

Manual Method to Export Gmail Emails to CSV

Gmail does not provide a built-in option to save emails directly in CSV format. To achieve this, an intermediate application is required. In this method, we use the Mozilla Thunderbird application as the mediator to help extract Gmail emails and convert them into a CSV file. Follow the manual process outlined below to complete the task efficiently.

Download and install Gmail on your system.
After that, log in using the admin account credentials.
After that, open the relevant and desired email data that you want to save into a CSV file.
Open the message and click on the three dots to open the menu section.
Here, choose the Download Message option to save the message locally.
Next, choose and browse the location where you want to save the mailbox data.
Then, download and install the Mozilla Thunderbird application on your system to proceed with the export process.
Next, go to the gear icon and select the settings option.
Under the settings option, choose the Add-ons and Theme option.
Under the add-ons and theme options. Search for the ImportExportTool NG add-on.
Next, follow the on-screen instructions to install the add-ons on your application.
After that, open the local folder and right-click on it and choose the ImportExportTool NG option.
Now, choose the individual EML Message option.
After that, access the local storage and locate the appropriate EML file.
Next, once you find the desired file, open it to view its contents.
Then, right-click on the email message to explore available options.
After that, choose the ImportExportTool NG option and choose the CSV File (spreadsheet) option.
Browse and choose the saving location on your local drive.
Make sure none of the data is lost during the transfer process.

By following these steps, you can export Gmail to CSV without affecting the metadata.

Export Emails from Gmail to Excel or CSV Manually: Not Ideal

Manually exporting Gmail to CSV seems straightforward and contains several drawbacks. Some of them are mentioned below:

The manual method consists of several steps and is time-consuming.
Gmail does not offer a native feature to export emails directly into CSV format.
Relying on manual techniques can result in formatting inconsistencies and potential data loss.
Due to the complexity involved in the manual method, it requires technical knowledge.
The manual method has a limited number of options to enhance the output

Professional Ways to Export Gmail Emails to CSV

To avoid and bypass all the associated limitations of the manual method, use a professional Gmail Backup Tool. The tool easily imports all your Gmail email data into CSV format without affecting the data integrity. Nonetheless, the tool can also export Gmail to EML files, Excel, and many other file formats that are universally accepted. Moreover, the tool is equipped with the latest and most advanced algorithm to maintain data privacy throughout the import process. Also, the tool is easily downloaded and accessible on all operating systems.

Steps to Export Gmail Inbox to CSV

Download and install the Gmail Backup Tool on your system.
After that, sign in using the admin account credentials.
Next, preview all the mailbox content and choose the desired one.
After that, under the file format option, choose the CSV option as an output.
Now, apply the relevant filter as needed to enhance the output.
In the end, browse and select the saving location on your local drive and make sure all your data is intact during the process.

Conclusion

In conclusion, we explored effective methods to export Gmail emails to CSV. The manual process is complex and time-consuming. Therefore, using a professional tool is recommended for better accuracy and ease. It allows exporting emails to various file formats and email clients. This solution ensures a smooth, reliable, and user-friendly experience for both technical and non-technical users handling large volumes of email data.

Frequently Asked Questions

Q.1 Can I export Gmail to Excel?

Ans. Yes, you can export Gmail to Excel by using the professional Gmail Backup Tool. Gmail does not provide an option to directly export your Gmail email to CSV.

Q.2 How do I download Gmail contacts to Excel or CSV?

Ans. To export Gmail contacts to CSV, you can use the manual method or a professional Gmail Backup Tool. However, the manual is complex and does not provide bulk contact transformation, while the professional method is easy to use and supports bulk transformation of Gmail contacts into a CSV file.

About The Author:

Eva Shirley

Eva Shirley is a skilled technical content writer with expertise in creating engaging and informative content. With over 5 years of experience and a passion for writing, she has solved many users' queries by providing quality content.